Outlook & Exchange Server Email Environment: Microsoft Outlook email client and its Exchange Server make a perfect match that offers a perfect email environment in any workplace. In the Server, the mailboxes of all users are stored in a single database called the EDB or the Exchange Database. Now, in the Server, there are different profiles (or mailboxes) for every individual user in that network.
Exchange Server OST Files: Talking about the OST file, it is actually the exact replicas of Exchange mailboxes data of users connected to the Server. Mailbox information of users is saved on the client's system as OST files. OST file is really useful for a user as it allows working offline and also lets you work even in the absence of Exchange Server connection. Using OST files, you can easily delete, create, send, and receive emails and perform other such operations in the same way a user performs when he is connected to the Exchange Server.
Sometimes, these very useful OST files also render inaccessible causing trouble for users. This generally happen after Exchange Server synchronization fails. This leads to either OST corruption or mailbox deletion from the Exchange Server. Due to various reasons, users fail to access their mailboxes on the Server through Outlook. Majorly, the reason behind this issue is related to the permissions, or corrupted OST files, or failed synchronization.
Error Emergence: After the OST file becomes inaccessible, it gets orphaned and unusable. On trying to log on to Exchange Server for accessing user mailboxes, you can come across the following error message:
"Unable to display the folder. Microsoft Office Outlook could not access the specified folder location. The operation failed."
Under the above-mentioned problematic circumstances, Exchange OST to PST conversion helps in resolving the OST inaccessibility issue as you can view all your data in PST files of Outlook after conversion. In such cases, you can convert Outlook Exchange to PST and can this resolve and repair Outlook OST file error issue. One useful tool for this purpose is Exchange OST Recovery software, which is an easy-to-use Outlook Exchange to PST converter.
Take Home Point: OST data inaccessibility can perturb you often. In that situation, you can troubleshoot the OST data inaccessibility problem by using a third-party tool like Exchange OST Recovery software.